Why Deadlines are the Life of a Stupendous Freelancer? (Pt.2)

Disclaimer: This blog post is based on my experience with SkillPath Seminars’ Managing Multiple Projects, Objectives, and Deadlines. As well as Stephen Covey’s The 7 Habits of Highly Effective People.


Control the challenges of each project by identifying the key elements of your workload. Click To Tweet

Know when to delegate (think about reasons to delegate, what you can delegate, and what you shouldn’t)

Questions to Ask to Dominate Deadlines

I have developed a questionnaire for my prospects to assist with qualifying and getting as many details as possible.

My Questionaire

The questions you need to ask your prospect about the project are

 When do you need this by?

What is the non-negotiable driver (time, budget, performance)?

Which task do you want me to complete first?

Is it okay to push back the task I have now?

Is there any room for flexibility if an issue comes up? 

Can a part of the task or the whole task be delegated? 

Organization Hacks

Personal Action Plan

Do the work in small increments 

Do the worst task first

Promise yourself a reward

Set time limits for each task

Schedule more tasks in less time

Set realistic yet challenging time limits

Find a Time to Organize Electronic Files – Electronic Notes 

Date and Title All Material 

Sort files by date, type, or deadline

Prioritize by color

Don’t save multiple drafts

Spell out acronyms and abbreviations 

Use Your Phone and Email Service as an “Electronic Assistant”

Set up meeting

Schedule reminders

Keep track of tasks

Use folders

Create filters

Apply rules

Color-code your calendar

Keep copies of sent emails

Use automatic signature

Set recurring appointments

Make a to-do list

Preview email messages

Create an Auto Reply

Multitasking

Multitasking simple tasks or task that you do often. 

Be decisive and choice what task is top-priority.

The high-level task should be done one thing at a time. 

If you’re stuck on a small step go to the next one and come back. 


Personal Effectiveness

Always schedule a time for yourself – reduces stress and increases your effectiveness.

Be mentally prepared. 

Be results-oriented. Set Goals.

Focus on 1 or 2 tasks at a time

Identify your challenges, be committed to gaining knowledge and increasing your abilities. 

Know your peak time – high-energy zone 

Put “you” on your calendar 

Be self-discipline and practice the skill. Ask for Help 

Don’t worry about being perfect, just take the feedback and expand on it. 

Finish what you start 

Take breaks 

Goal #1: Have the right attitude “I can do this!”

Mental Preparedness – Mind, Emotions, Body, Environment

Priority #1: Me!

Habit #1: Proactive

Plan a day ahead

Plan a week ahead

Plan a year ahead

4 P’s that Kill Your Productivity – Your Ability to Meet Deadlines  

1. Procrastination

Ask yourself “what I am avoiding?” Click To Tweet

Why the indifference?

Common Excuses

Overwhelmed so you don’t know where to start

Missing information

No time – Inexperience with unknown variables 

Boring

Tools for Beat Procrastination

Do it Now

Delay it (certain time for certain task)

Delegate it

Dump it

Find your “Up” time 30 minutes to 3 hours 

To do list…..(create one the night before)

2. Poor Planning

Mind Mapping

Too many sticky notes

 3. Personal Disorganization

4. Perfectionism

Set Time Limits

Focus on the mission and the goal

Tool for 4 P’s

Divide and Conquer

1- Today (2-3 tasks)

2-This Week

3 – When time permits 

The Four P’s of Time Management 

How productive are you?

How you interact with people?

How you pace yourself?

How you manage your personal attitudes?

The 9 Lifelines of Time Management 

Analyze how you currently spend your time. 

What’s your “prime time?”

Do tomorrow’s planning the night before.

“Why am I doing this now?”

Continue to find ways to “Free Up” time.

Plan your work and work your plan.

Delegate whenever possible and wisely.

Identify your high-payoff items.

Concentrate on results. 


S.M.A.R.T. Goals

Specific – Measurable – Achievable/Attainable – Relevant – Time Specific/Time Bond)

Habit #2 Begin with the End in Mind (Mission/Purpose)

Habit#3 First things first

Long term

Short term

Daily term

Create a Time Accountability Log

Priorities 

Use a Time Matrix

1 – Most Stress

Crisis- Solve the Problem 

2- Planning

80/20 Parento Principle 

80 – Define – Plan

20- Execution 

3- Interruptions 

Say “No”

Say No techniques 

USA method

U- understanding (acknowledge)

S- situational (Reason)

A – action or alternative

4- Trivial 

File it

Act on it

Trash it 

Processing…
Success! You're on the list.

6 R’s

Responsibility

Focus

Refuel

Sleep & Nutritious Food

Recreation

Exercise & Hobbies

Relaxation

Imagery, Deep Breathing, Seek Privacy, & “You” time

Reduce

Alcohol, Tobacco, & Caffeine

Right Attitude 

Conclusion

Habit 1 is the mindset of you are the creator. 

Habit 2 is the first creation. 



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