Disclaimer: This blog post is based on my experience with SkillPath Seminars’ Managing Multiple Projects, Objectives, and Deadlines. As well as Stephen Covey’s The 7 Habits of Highly Effective People.
Know when to delegate (think about reasons to delegate, what you can delegate, and what you shouldn’t)
I have developed a questionnaire for my prospects to assist with qualifying and getting as many details as possible.
When do you need this by?
What is the non-negotiable driver (time, budget, performance)?
Which task do you want me to complete first?
Is it okay to push back the task I have now?
Is there any room for flexibility if an issue comes up?
Can a part of the task or the whole task be delegated?
Personal Action Plan
Do the work in small increments
Do the worst task first
Promise yourself a reward
Set time limits for each task
Schedule more tasks in less time
Set realistic yet challenging time limits
Date and Title All Material
Sort files by date, type, or deadline
Prioritize by color
Don’t save multiple drafts
Spell out acronyms and abbreviations
Set up meeting
Keep track of tasks
Color-code your calendar
Keep copies of sent emails
Use automatic signature
Set recurring appointments
Make a to-do list
Preview email messages
Create an Auto Reply
Multitasking simple tasks or task that you do often.
Be decisive and choice what task is top-priority.
The high-level task should be done one thing at a time.
If you’re stuck on a small step go to the next one and come back.
Always schedule a time for yourself – reduces stress and increases your effectiveness.
Be mentally prepared.
Be results-oriented. Set Goals.
Focus on 1 or 2 tasks at a time
Identify your challenges, be committed to gaining knowledge and increasing your abilities.
Know your peak time – high-energy zone
Put “you” on your calendar
Be self-discipline and practice the skill. Ask for Help
Don’t worry about being perfect, just take the feedback and expand on it.
Finish what you start
Goal #1: Have the right attitude “I can do this!”
Mental Preparedness – Mind, Emotions, Body, Environment
Plan a day ahead
Plan a week ahead
Plan a year ahead
Why the indifference?
Overwhelmed so you don’t know where to start
No time – Inexperience with unknown variables
Tools for Beat Procrastination
Do it Now
Delay it (certain time for certain task)
Find your “Up” time 30 minutes to 3 hours
To do list…..(create one the night before)
Too many sticky notes
Set Time Limits
Focus on the mission and the goal
Divide and Conquer
1- Today (2-3 tasks)
3 – When time permits
How productive are you?
How you interact with people?
How you pace yourself?
How you manage your personal attitudes?
Analyze how you currently spend your time.
What’s your “prime time?”
Do tomorrow’s planning the night before.
“Why am I doing this now?”
Continue to find ways to “Free Up” time.
Plan your work and work your plan.
Delegate whenever possible and wisely.
Identify your high-payoff items.
Concentrate on results.
Specific – Measurable – Achievable/Attainable – Relevant – Time Specific/Time Bond)
Habit #2 Begin with the End in Mind (Mission/Purpose)
Habit#3 First things first
Create a Time Accountability Log
Use a Time Matrix
Crisis- Solve the Problem
80/20 Parento Principle
80 – Define – Plan
U- understanding (acknowledge)
S- situational (Reason)
A – action or alternative
Act on it
Sleep & Nutritious Food
Exercise & Hobbies
Imagery, Deep Breathing, Seek Privacy, & “You” time
Alcohol, Tobacco, & Caffeine
Habit 1 is the mindset of you are the creator.
Habit 2 is the first creation.